COVID-19 Guidelines

COVID-19 Guidelines for in-person participants at the

C4E Forum 2021, 21-24 September, Poiana Brașov, Romania

Dear Participant,

Welcome to the C4E Forum 2021, on behalf of the Organizing Committee we would like to inform you that we do everything in our power to create a safe environment during your stay and hope you will enjoy a wonderful and unforgettable hospitality and conference experience.

A. INTERNATIONAL TRAVEL RESTRICTIONS

 Depending on the developments of the epidemiological situation both within and outside the EU, travel restrictions may be eased or reintroduced. All travelers are responsible for verifying the travel restrictions in place before departure and please check regularly for further information here https://www.mae.ro/travel-conditions and https://reopen.europa.eu/en/

Please find at the end of the document a list with more detailed explanations covering all situations

 B. Country rules

 The use of face masks is mandatory in indoor public spaces and in crowded outdoor areas, for anyone aged above 5 years old. Also, for all public transportation (taxi included), face masks are mandatory.

Social distance should be maintained as much as possible, as well as ventilation and disinfection. In some cases, temperature checks are conducted (e.g. at the entrance in a supermarket)

 C. Tourist accommodations

Hotels, guest houses and camping sites are open, with the following measures in place: social distancing measures of 1.5 meters between customers; limited capacity of 4 square meters per customer; periodic disinfection of cashier and other important areas; mandatory wearing of a face mask.

For all COVID measure in place and policy at Ana Hotel, our venue, please check here:  https://www.anahotels.ro/en/covid-19

 D. C4E Forum safety measures

 We are closely monitoring the Romanian Strategic Communication Group, the Romanian Ministry of Health and the World Health Organization’s statements regarding Corona Virus (COVID-19) cases and following guidelines from them and the local health departments. These guidelines are in place to ensure the protection of your health, as well as the health of your fellow participants and all those involved in offering you a safe hospitality experience. In order to create a safe environment for all, we want to make sure that all in-person participants arrive at the event venue only if they:

  • Have not been diagnosed with COVID-19 in the last 14 days;
  • Have not had symptoms consistent with COVID-19 in the last 14 days;
  • Have not had close contact with someone with COVID-19 or symptoms consistent with COVID- 19 in the last 14 days.
  • Have proof of one of the following:
  • a full vaccination scheme*, considering 14 days have elapsed since the last vaccination, depending on the doses required (EU digital COVID certificate or other national vaccination certificate) or
  • a negative COVID-19 test, not older than 72 hours for a PCR Test 48 hours for a Rapid Antigen Test or
  • a positive test with COVID-19 in the past 30 to 180 days. This can be proved either by presenting a positive PCR molecular or an antigen test result performed by an authorized laboratory or a medical certificate confirming that the holder was tested positive with SARS-CoV-2 virus infection. The certificate is issued 30 days after the day of the first positive COVID-19 test and is valid for 180 days after it.
  • Agree to assume any health risks related to their attendance.
  • Are familiar with and will adhere to the provisions set out in the present “Guidelines for in-person participants”.

(If tests are to be presented they are applicable for all participants and their travel companions, including children over the age of 12, regardless of the epidemiological situation in the country of departure.)

ANA Hotels, our host in Poiana Brașov is working closely with REGINA MARIA Healthcare Centre and they have developed a set of specific procedures in order to increase the safety of their clients in all ANA Hotels properties, starting from applied internal measures, such as enhanced health and safety training in the use of personal protective equipment.

On request, they can provide COVID testing services for international travel purposes.

If needed, quarantine will be possible in hotel and we can access the medical services of their partners.

The whole set of measures to be observed are available here: https://www.anahotels.ro/en/covid-19

All participants will be accommodated in single rooms, exceptions apply only for those traveling with family or partner. Distancing rule will be applied in conference rooms and disinfectants will be available for Participants.

 * The only vaccines recognised in Romania are the following:

  • Pfizer;
  • Moderna;
  • AstraZeneca;
  • Johnson & Johnson.

Detailed International Restrictions information:

As of end of August from https://reopen.europa.eu/en/

1. What are the rules to enter Romania from an EU Member State or Schengen Associated country?

Romania adopts its own national classification of risk areas, hence travel restrictions for Romania are not based on the common “EU Traffic Lights” map.

1.a. Entering Romania with the EU Digital COVID certificate

The distinction is defined as follows:

  • Travelers coming from „green”, „yellow” or „red” areas (RO classification) in possession of an EU Digital Covid Certificate of vaccination(10 days after last required dose) or a Certificate of recovery (valid for 180 days) can enter Romania and are exempted from quarantine or testing requirements.
  • Travelers coming from a designated “green” area (RO classification), do not need an EU Digital Covid Certificate and no quarantine is imposed on travelers from these areas.
  • Travelers coming from a designated “yellow” area (RO classification), can also be exempted from quarantine if they present an EU Digital Covid Certificateindicating negative PCR test taken at the latest 72h in advance of the trip. Children under 3 are exempted from quarantine and testing requirements. Some exceptions apply for imperative reasons, transit, cross border workers.
  • Travelers coming from a “red” area (RO classification), need to do 14 days of quarantine, even if they present a negative test. Children between 6 – 16 years old can be exempt from quarantine if they present a test certificate (PCR, taken the latest 72h in advance). Children under 6 are except from quarantine and testing requirements. Some exceptions apply for short stays (less than 72h, with a negative PCR test taken the latest 72h in advance), imperative reasons, transit, cross-border workers. The quarantine must take place at the person’s home, at a declared location or, as the case may be, at a dedicated location designated by the authorities. The quarantine period may be shortened by taking a PCR test no less than 8 days after arrival. If the result of this test is negative, the period of quarantine can end on day 10.

The applied measures are subject to change and regular review. Travelers are advised to consult the measures in force at the time of their planned trip and the most recent decisions taken.

 1.b. Entering Romania without the EU Digital COVID certificate or with a certificate not compliant with national requirements

The distinction is defined as follows:

  • Travelers who have received their final vaccination for COVID-19 more than 10 days ago, are exempt from quarantine. It is required to show proof of vaccination, including the dates.
  • Travelers arriving from countries classified as “green” can enter Romania without being subject to any isolation or test requirement.
  • Travelers arriving from countries classified as “yellow”, who do not provide a pre-departure negative PCR test taken within 72 hours prior to arrival, are subject to a 14-day quarantine. Children under 6 years old are exempted from the PCR test requirement. The quarantine period may be shortened by taking a PCR test no less than 8 days after arrival. If the result of this test is negative, the period of quarantine can end on day 10.
  • Travelers coming from a “red” area (RO classification), need to do 14 days of quarantine, even if they present a negative test. Children between 6 – 16 years old can be exempt from quarantine if they present a test certificate (PCR, taken the latest 72h in advance). Children under 6 are except from quarantine and testing requirements. Some exceptions apply for short stays (less than 72h, with a negative PCR test taken the latest 72h in advance), imperative reasons, transit, cross-border workers. The quarantine must take place at the person’s home, at a declared location or, as the case may be, at a dedicated location designated by the authorities. The quarantine period may be shortened by taking a PCR test no less than 8 days after arrival. If the result of this test is negative, the period of quarantine can end on day 10.

2. What are the rules to enter Romania from outside an EU Member State or Schengen Associated country?

The distinction is defined as follows:

  • Travelers who have received their final vaccination for COVID-19 more than 10 days ago, are exempt from quarantine. It is required to show proof of vaccination, including the dates.
  • Travelers arriving from countries classified as “green” can enter Romania without being subject to any isolation or test requirement.
  • Travelers arriving from countries classified as “yellow”, who do not provide a pre-departure negative PCR test taken within 72 hours prior to arrival, are subject to a 14-day quarantine. Children under 6 years old are exempted from the PCR test requirement.
  • The quarantine period may be shortened by taking a PCR test no less than 8 days after arrival. If the result of this test is negative, the period of quarantine can end on day 10.
  • Travelers coming from a “red” area (RO classification), need to do 14 days of quarantine, even if they present a negative test. Children between 6 – 16 years old can be exempt from quarantine if they present a test certificate (PCR, taken the latest 72h in advance). Children under 6 are except from quarantine and testing requirements. Some exceptions apply for short stays (less than 72h, with a negative PCR test taken the latest 72h in advance), imperative reasons, transit, cross-border workers. The quarantine must take place at the person’s home, at a declared location or, as the case may be, at a dedicated location designated by the authorities. The quarantine period may be shortened by taking a PCR test no less than 8 days after arrival. If the result of this test is negative, the period of quarantine can end on day 10.